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Mac Guide: Microsoft Word 2011
Inserting Page Numbers (and formatting them)

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  1. Click on Document Elements << Page #

insert page numbers

 

  1. Identify where you want your Page Numbers to be positioned (top or bottom of page), then select the format button.

insert page numbers

 

  1. To edit the numbers << double click the Header or Footer area and highlight the number you want to edit.

insert page numbers

 

  1. To format the page numbers go to Document Elements >> Page # >> Page Numbers << Format

mac insert page numbers

mac insert page numbers

 

  1. Select the Number format required, click OK to return to your document.

mac insert page numbers

 

Inserting Page Numbers: Different on the First Page

This situation will be useful when you do not want a page number on the first page.

  1. Document Elements << Page # << take the tick off from the Show number on first page box << click OK

insert page numbers

 

insert page numbers

 

  1. Layout << Margins << Custom Margins << Choose the Layout tab << check the Different First Page box in Headers and Footers << Apply to Whole Document (when you have no sections in your document, in which case select This section) << click OK

 

insert page numbers

 

insert page numbers

 

mac insert page numbers

 

Inserting Page Numbers: Different than 1
  1. Insert << Page Numbers… << Page Number Format

insert page numbers

 

  1. Type the Page Number you want to start at.  You may want to use 0 if you set your document with a Different on the first page system.  This way your first page will be 0 (and not show) and the second page will begin at page 1.

insert page numbers

 

Inserting Page Numbers: Different Page Numbers in One Document

You may want to set out an essay with two different number styles.  In academic essays Roman numerals start after the title page until the body of the essay begins.  For example this may include an abstract, table of contents, executive summary etc…  Arabic numbers start from the main body of the essay.  To achieve this you will need to use section breaks in your document.  Change the number format in the Page Number Format window.

It is easier to tackle the Page Layout first and create the section breaks in your document before you add the text.

Turn the show/hide button on, this shows paragraph marks and other hidden (will not show on your printed document) formatting symbols, this will show your section breaks clearly.

insert page numbers