Using OneDrive


OneDrive is a form of cloud computing, which means it is “carried out on servers that are accessed through the Internet, rather than on one's own personal computer” (“Cloud Computing,” 2013). This reduces demands on your personal devices and gives you extra storage capacity, ready access to your files from multiple devices, easier facilitation of collaborative work, and prevents your files from being lost should your personal device be compromised.
Some programmes require the use of cloud computing for assessment purposes.
Note that the below applies to the online version of OneDrive. You can also download the OneDrive app for your devices, which will allow you to save and access files without having to use an internet browser.

You can login using your student email or an existing Outlook account. Otherwise there is an option to sign up.

NB: if you use your student email account, it will expire 3 months after finishing your programme of study.

Uploading:     use the upload option or drag and drop your files into the browser.

Creating files: use the New button and select the type of file you want to create.


The online versions of Microsoft’s software will look similar to the desktop versions, but may be missing some functionality.
Click the title and change it to something appropriate. Your work will be saved as you type.



Downloading and other options: selecting a file will provide you with various options in the top menu. Right clicking on the file also provides these.



Sharing: selecting Share from the above options allows you to give other people access to your file. This could be for group work or for sharing with your tutor for assessment purposes.
You can get a link for people to use or you can invite them via email. You can also select whether they can edit the file or only view it.

The share option is also available while working on a file.

Organise: use the New button to create folders.

Click and drag files into folders or select a file and use the move option.

If you are using OneDrive for assessment purposes, it can be a good idea to set up folder for your course and share the folder with your tutor. Sharing a folder is the same process used for sharing files (see above).

Any files you then place in this folder will automatically be shared.
Check with your tutor if the requirements around using cloud computing for your assessment are not clear.


Cloud computing. (2013). In D. Downing, Barron's business guides: Dictionary of computer and internet terms. Retrieved from CREDO database.