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Report Writing

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Reports are written to present and discuss research findings. They provide the reader with the rationale for the research, a description of the method used to conduct the research, the findings, results, a logical discussion, and conclusions/recommendations. A report should provide enough detail to enable others to repeat the research.

 

This fact sheet provides information on

  • Types of reports
  • The process of writing a report
  • Elements of a report

 

Types of reports

  • Science report
  • Business report
  • Case study

 

The process of writing a report

  1. Analyse the assignemnt task
  2. Establish the purpose and scope of the report and identify audience
  3. Prepare a draft plan using headings
  4. Investigate prior research
  5. Design and plan your research
  6. Conduct your research
  7. Analyse the results
  8. Write first draft
  9. Redraft as many times as needed
  10. Proofread
  11. Submit
  12. Reflect on feedback

 

Elements of a report

Check which of the following elements your assignment requires.

Elements of a Report

Notes

Title

Clearly identify the topic of the report. You may be required to include a title page.

Acknowledgements

Briefly thank those who assisted in compiling the information.

Executive Summary (business) or abstract (science)

Summarise the entire report. Include the report's purpose; an outline of your approach to research; theories applied; and the most important findings, results, and conclusions/recommendations. Abstracts are read by researchers to decide if they hold relevance for their own research.

Table of Contents

List the main sections or headings and the page number.

List of tables and illustrations

List any illustrations, graphs, tables, charts etc. and the page number.

Introduction

Provide background and context to the research. Define the purpose, and scope of the report, how the data was obtained, specific terms or concepts used. Include an hypothesis statement if relevant.

Literature Review

Summarise the literature relevant to your research to show how your research fits with current literature.

Method

State the method used for your investigation. Identify the design of your research and explain why this method was chosen. Provide enough detail so that someone else can replicate your research.

Results/Findings

Objectively report the findings or results. This may include collated results and statistical analysis. You may append raw data if required.

Discussion

Interpret and explain the results and indicate how these results fit with current literature. State if your hypothesis was supported or not and provide explanations. Acknowledge any limitations of your research. End the discussion with justified comments on the importance of the findings.

Conclusion/s

State conclusions which you have logically drawn given the evidence of your results and findings.

Recommendation/s

State recommendations. These should relate directly to the conclusions and provide possible solutions to problems identified in the report.

Reference List

Use APA formatting.

Appendices

Identify these as Appendix A, Appendix B, etc., and only include if they are referred to in the report.

Glossary

Alphabetically list key terms and abbreviations, and their definitions.

Index

Alphabetically list report topics and the relevant page number.

 

Material adapted from the following sources:

American Psychological Association. (2010). Publication manual of the American Psychological Association (6th ed.). Washington, DC: Author.

Greasley, P. (2011). Doing essays & assignments: Essential tips for students. London, England: SAGE Publications.

Rountree, K. (1998). Writing for success. A practical guide to New Zealand students. Auckland. New Zealand: Longman.

 

Updated November, 2015